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System One Customer Service Rep in Florham Park, New Jersey

Customer Service Rep wanted in Florham Park NJ!

Summary:

To provide superior customer service to our growing customer base. Responsibilities include but are not limited to, order entry, continuous follow-up of all product orders from entry to delivery and after sales follow-up. Familiarity with the required shipping documents, tracking of orders. Ability to effectively communicate and handle customers. Will maintain continuous interaction with customers to handle any customer service situations. Other duties/projects may be assigned.

Essential Functions:

  • Supports Domestic and International Sales Account Managers.

  • Works independently and within a team for sales order processing, customer support, following up.

  • Builds and maintains the highest level of global customer relationships through professional and courteous activities that resolve customer issues.

  • Manages the order entry process from obtaining the purchase order to processing of sales orders in Sales Logix.

  • Follows up on all orders and sends customer updates and/or tracking information as often as possible, as well as requests for documentation such as invoices, shipping documents, and certificates. Receives, records, and routes customer orders/changes in appropriate manner.

  • Reviews orders to identify and prevent potential downstream issues that could negatively impact the customer or business. Brings to management’s attention in a proactive manor.

  • Assists with requests on pricing, shipping, product availability, terms and conditions, stock issues & order expedites. Collaborates with Operations and other departments (Finance and Shipping) to find the best way to resolve issues. Knowledge of handling a proforma invoicing (generated for prepayment) and freight quotes.

  • Processes EUS (End User Statement) and DOC (Department of Commerce) checks and requirements – for international order’s, repair orders, using government websites.

  • Processes source orders and import licenses, which are checked for compliance before being sent to source manufacturer.

  • Maintains the filing system and records for department. Annually prepares documents for retention and storage, ensuring proper dispose of date labeled.

    Qualifications:

  • Bachelor’s degree with 3-5 years of customer service, order entry, and/or sales support experience required.

  • Experience with shipping products globally.

  • Excellent customer service and communication skills, both written and verbal. Understand and respond to a diverse global customer base.

  • Working knowledge of Sales Logix, Macola or similar systems necessary.

  • Proficient with Microsoft office, Word, Excel, and PowerPoint needed.

  • Must be a team player with a positive attitude and collaborative nature.

  • Should be a creative problem solver. Passionate about finding a better way.

  • Strong organizational, problem-solving, analytical skills and attention to detail.

  • Capable of prioritizing and efficiently handling a heavy workload to complete projects on time.

  • Enthusiastic and flexible.

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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